Create a Standard Item or Service

When to Use the Full Form

Use the full Add Item form for any product or service where the shop cares about price accuracy, stock movement, tax, supplier history, barcode scanning, labels or reporting. Quick Item Add and Bulk Item Add are faster entry screens, but the full form is the control record.

Create a Stock Item

1. Open Inventory -> Items.
2. Open the New menu and choose Standard item, or use the direct New action.
3. Leave Service off for physical stock.
4. Enter Item Name exactly as cashiers should search for it.
5. Enter Selling price. This is the counter price unless a discount, open-price rule or line edit changes it.
6. Enter In stock (opening) only from a counted starting quantity.
7. Set Reorder point so Low Stock review can warn before the shelf is empty.
8. Choose Item Units, Category and Supplier when those master records already exist.
9. Enter Cost and M.R.P when margin, purchase review or label printing depends on them.
10. Enter SKU and Barcode, or turn on Same as SKU when the shop will print and scan the SKU value.
11. Save, then open Home -> New Sale and search the item by name, SKU and barcode before using it with customers.

Main Tab Field Rules

The Item tab is the minimum operating record. A cashier can sell from it, reports read from it, and barcode labels use values from it.

• Item Name should be short enough to read on the sale screen and specific enough to avoid wrong-product selection.
• Selling is the default sale price; Cost is for margin and purchase review; M.R.P can print on labels and invoices.
• In stock (opening) is not a purchase order. Use it only for the counted quantity already in this branch.
• Reorder point belongs on tracked items that should appear in Low Stock review.
• Quick code is a short PLU-style code; SKU is the shop identity; Barcode is the exact value a scanner sends.

Create a Service

Turn on Service (no stock) when the record is something the shop sells but does not count as inventory. Posnic hides stock-style fields for services because stock balance, purchase packs and reorder points do not mean the same thing for a fee.

• Use Service for repair fee, tailoring charge, delivery fee, consultation, setup or labor.
• Choose a service unit that staff understand, such as fixed, hour, visit or order.
• Keep Track inventory off for services.
• Do not use a service item for a product just because opening stock is unknown; count the product or enter it with zero stock.

Details and More Tabs

Details and More are not decoration. They decide how the item appears in customer-facing screens, how alternate scan codes behave, and whether the item can be sold when stock is low or unavailable.

• Use Details for description, images, brand, tags, manufacture date, expiry date, tile color and tile shape.
• Use Extra barcodes when supplier labels, old labels or pack codes should sell the same item.
• Use Purchase unit and Units per pack to describe how the shop buys the product, not to fake sale quantity.
• Keep Sales channel on when the product should appear in New Sale.
• Enable Kiosk only for products that should appear on the customer-facing ordering flow.
• Use Negative stock only when the owner accepts overselling and later correction.

After Save

A saved item is not ready just because the form accepted it. Check the workflows that depend on it before training staff.

Use the Right Entry Screen

Posnic has three catalog-entry paths. Pick the smallest one that still captures the data the shop will rely on.