Purchase

Print, Email, Return Items and Void Purchases

Purchase actions change evidence after the purchase is saved. Print and email share the document; returns and voids affect stock and accounting history.

Menu path
Purchase -> Purchases -> open purchase -> More
Verified from
Posnic demo and current POS source reviewed on 2026-09-08
Technical source evidence

frontend/static/script/js/modules/js/receiving_add.js renderPurchaseDoc voidPurchase receiveAll receiveStripOpen closeShortOpen printLabels, frontend/static/script/js/modules/js/receiving_view.js returnPage printReceivings receivingPdf emailToSupplier, frontend/modules/returnreceivingReport.html, purchase return report

Purchase action menuOpen More on the selected purchase to print, download PDF, email supplier, return items or void.
Document before actionAlways inspect the purchase document before using actions that affect stock or supplier evidence.
Return purchase reportReturn Purchase reports are the review surface after purchase returns are recorded.

Open the Correct Purchase First

  1. Open Purchase -> Purchases.
  2. Use filters if needed to find the purchase.
  3. Click the purchase row.
  4. Check supplier, date, status, item lines, tax and total.
  5. Open More only after confirming the selected purchase is correct.
  6. Choose the action that matches the business need.

Receive Remaining Stock

Ordered and partially received purchases can have receiving actions. Use them to keep the order history together instead of creating a second unrelated purchase.

  • Use Receive All only when every remaining item has arrived.
  • Use partial receive when only some remaining quantities arrived.
  • Use close short when the supplier will not deliver the remaining quantity.
  • Do not close short just to hide an operator mistake; correct the source record with approval.
  • Recheck inventory logs after receiving remaining stock.

Return Items to Supplier

  1. Open the saved purchase document.
  2. Choose Return items from More.
  3. Select the item lines and quantities actually returned.
  4. Enter a clear reason or note when the form asks for it.
  5. Save the return.
  6. Open Return Purchase reports to verify the return is visible.
  7. Check inventory quantity for returned stock.

Void a Purchase

Void is a high-impact correction. It should reverse the purchase effect while preserving evidence that the purchase existed and was voided.

  • Use Void only when the whole purchase should not stand.
  • Get owner or manager approval before voiding a received purchase.
  • Understand that voiding received stock affects inventory history.
  • Review tax/input-credit impact when the purchase carried claimable input credit.
  • After void, check Purchase Reports, Inventory Logs and supplier history.

Action Rules for Cashiers and Stock Staff

RiskControlReview surface
Wrong document sentPreview before email or PDF.Supplier profile and purchase preview.
Stock changes without approvalRestrict return and void permissions.Inventory Logs and Purchase Reports.
Missing barcode labelsRequire SKU or barcode on each item.Item barcode guide and label print test.
Partial orders forgottenDaily review of Partially received purchases.Purchase list status filters.
Tax reversal missedAccountant review after void or return.Tax and GST reports.

Related Manual Pages

Purchase Attach Purchase Files Purchase attachments keep supplier paperwork beside the saved transaction. Posnic accepts PDF and image files up to 10 MB on purchase orders and received purchases. Purchase Cancel Remaining Cancel remaining, also called close short, ends the expectation for an undelivered balance. It preserves quantities already received, moves no stock during the close, and records who closed the purchase and when. Purchase Return Items to Supplier A purchase return is a stock and accounting correction tied to the original purchase. Select only the goods physically leaving the shop, verify the quantities, and reconcile the resulting return record before the goods are handed over. Purchase Void a Purchase Purchase void is a whole-document reversal. Posnic keeps the purchase, records who voided it and why, reverses received tracked stock, and removes the cancelled document from purchase input credit. Purchase Purchase List The purchase list is the control desk for incoming stock. Status, expected date, supplier and row preview tell staff what still needs receiving or review. Purchase Receive Stock Receiving is the point where purchased goods become trusted stock. The operator must match supplier, quantity, cost, invoice total, tax and proof before saving. Catalog SKU and Barcodes Make products scannable by giving each item a clean SKU/barcode setup, then print labels with the right label size and fields. Inventory Inventory Logs Inventory Logs are the branch stock ledger. Each row opens a movement detail beside the list, where operators can inspect the reference and follow controlled links to the item, sale or purchase. Reports Purchase and Supplier Reports Purchase reports explain stock coming in, stock or money going back to suppliers and how much business each supplier represents.