Search Purchases by Number, Supplier, Phone and Bill Date

Open and Use the Filter Strip

1. Open Purchase -> Purchases and click Filter.
2. Type a purchase number, supplier name or supplier phone in Search.
3. Choose All fields, Purchase no, Supplier or Phone from the field selector.
4. Turn on Exact only when the whole selected field must match.
5. Choose All time or a Bill date preset; use Custom range for precise From and To times.
6. Pause after typing so the list can refresh.
7. Review the Filter button count and the result count.
8. Open the matching document and verify it before receiving, printing, emailing, returning or voiding.

Choose the Correct Search Field

Contains Search Versus Exact

Normal search is case-insensitive and requires every typed word to be present, in any order. Exact anchors the whole selected value instead of matching a fragment.

Search Timing and Minimum Length

• An ordinary fragment search starts at two non-space characters.
• One ordinary character remains visible in the box but does not reload the list.
• Exact search and a picked supplier can apply even to a one-character value.
• Typing waits about 350 milliseconds after the last keystroke before reloading.
• Clearing the search always reloads the unsearched list.
• Changing the field or Exact setting reloads only when a usable search term exists.

Bill Date Presets

Bill date ranges are created in the browser’s local timezone and sent as exact start and end instants. This keeps the working day aligned with the till that applies the filter.

Important Purchase-Order Boundary

The text and Bill date filter is sent to the received-purchases endpoint. Purchase orders are fetched separately without those same filter parameters, then both sources are merged into one list.

• A purchase-order row can remain visible even when it does not match the received-purchase search.
• Search results should not be treated as proof that no purchase order exists.
• Use the row number and Status to distinguish order work from received purchases.
• The current CSV export stores the loaded merged rows before Status and Expected quick filtering.
• Use Purchase Reports or archive history for a complete controlled-period review.

Clear Filters Reliably

1. Click Filter so the current controls are visible.
2. Check the number badge on the Filter button; field choice and Exact do not count without a search term.
3. Click Clear to reset Search, field, Exact and Bill date to their defaults.
4. Set Status to All and Expected to Any separately because those quick filters are outside this strip.
5. Choose Default under Sort when row ordering is also causing confusion.
6. Wait for the list and count to reload before concluding that a purchase is missing.

Filter Problems and Corrections