Workforce
Review Labour, Payout and Payroll Exports
Labour reporting joins attendance, roster and employee wage data without replacing payroll approval or tip-settlement policy.
- Menu path
- Reports -> People -> Labour / Payout
- Verified from
- Posnic demo and current POS source reviewed on 2026-09-08
Technical source evidence
Live Posnic demo Labour / Payout reviewed 2026-09-04, frontend/modules/labourReport.html, frontend/static/script/js/core/PosnicPro.js runReport exportPayroll exportTimecards, api/src/services/shift.service.js payout calculation, api/src/repositories/shift.repository.js report aggregation
Prepare the Pay Period
- Close or correct forgotten open shifts before running the report.
- Confirm each employee's hourly wage is current for the period.
- Confirm roster changes and approved attendance corrections are complete.
- Choose an exact From and To range matching the payroll period.
- Keep manager approval outside Posnic if local payroll law requires additional review.
Run and Read the Report
- Open Reports -> People -> Labour / Payout.
- Set From and To.
- Click Run.
- Review every staff row before relying on totals.
- Investigate an on shift badge because the open shift may still grow.
- Compare Sched Hrs with Hours and explain material differences.
- Review the total row for staff count, shifts, scheduled hours, worked hours, tips and payout.
Understand Each Column
| Column | Source | Meaning |
|---|---|---|
| Shifts | Clock records | Number of attendance shifts in the selected range. |
| Sched Hrs | Roster | Hours management planned for the employee. |
| Hours | Clock in/out less break minutes | Worked hours used for wage payout. |
| Tips | Clock-out declarations plus recorded sale tips | Tips reported separately for settlement review. |
| Wage | Employee hourly rate | Configured hourly wage; blank/unset yields no calculated payout. |
| Payout | Worked hours x hourly wage | Calculated wage payout rounded to currency precision; tips are not silently added. |
Export Payroll CSV
Run the report first. Payroll CSV exports one row per employee with shifts, scheduled hours, worked hours, hourly rate, calculated pay, declared cash tips, sale tips, total tips and period dates.
- Confirm the on-screen range and rows are correct.
- Click Payroll CSV.
- Open the file and verify the period dates and employee count.
- Keep pay and tip columns separate unless the approved payroll process explicitly combines them.
- Import or hand the reviewed file to the accountant/payroll provider.
Export Timecards CSV
Timecards CSV is the detailed attendance audit: one row per shift with staff, clock-in, clock-out, break minutes, worked hours, tips and status.
- Choose the same pay-period range.
- Click Timecards CSV.
- Check for blank clock-out values, unexpected status and unusually long shifts.
- Use the detailed rows to reconcile the employee summary before payroll approval.
Important Boundaries
- Posnic calculates payout from worked hours multiplied by hourly wage; it does not apply overtime, tax withholding, benefits or statutory deductions.
- Tips remain separately reported even when the business pays them with wages.
- A missing wage produces hours without calculated payout.
- An empty report can mean no shifts in the range; it does not prove staff were absent.
- Treat CSV files as payroll-sensitive data and restrict access accordingly.