Enable Workforce and Record Staff Attendance

Before the First Shift

1. Create one employee account for each person who must have separate attendance.
2. Open Manage -> Features, enable Workforce and click Save.
3. Open Manage -> Workforce and confirm General is available.
4. If staff use cards, edit each existing employee and assign a unique RFID card.
5. Set an hourly wage only when Posnic should calculate wage payout.
6. Ask every employee to test clock-in and clock-out before the first payroll period.

Know Which Identity Each Control Uses

Clock In as the Signed-In User

1. Click the clock icon in the top header.
2. Read the status. It must say Not clocked in before starting a new shift.
3. Click Clock In once.
4. Wait for the Clocked in success message. The same panel should change to On shift and show the recorded start time.
5. Ask a manager to refresh Manage -> Workforce -> General and confirm the employee appears.
6. Do not clock in again from another device; an already-open shift is rejected.

Clock Out and Declare Tips

1. At the actual end of work, open Shift / Attendance.
2. If Tips at clock-out is enabled, enter only the cash tips that this employee is declaring for this shift. Blank is allowed.
3. Click Clock Out once and wait for confirmation.
4. Confirm the status changes to Not clocked in.
5. The server closes the shift and calculates worked minutes after recorded break minutes.
6. Review unusual durations before exporting payroll.

Use a Staff Card on a Shared Till

The card field identifies the card owner on the server and toggles that person's current state. It is not the same as clocking the signed-in cashier in or out.

1. Open Shift / Attendance on the shared terminal.
2. Click or focus Swipe card.
3. Swipe the employee's assigned card.
4. Read the confirmation naming the employee and whether they clocked in or out.
5. Clear and retry only if the panel reports an unassigned or invalid card.

Recover a Forgotten Clock-Out

Posnic protects payroll from an indefinitely open shift. When the employee's existing shift is more than 16 hours old, the next Clock In or staff-card swipe automatically closes that forgotten shift and starts a new one.

• A normal Clock Out before the shift is stale closes at the actual request time and does not use the 12-hour cap.
• A staff-card swipe on a fresh open shift clocks that cardholder out; on a stale open shift it auto-closes the old record and clocks the cardholder in again.
• The safeguard prevents an accidental very long payable shift, but its capped time is not proof of the hours actually worked.
• Managers should review auto-closed records before labour or payroll export and document the approved correction.

Manager Daily Check

• Open Manage -> Workforce -> General and click Refresh.
• Confirm every person physically working appears under On shift right now.
• Treat No one is clocked in right now as a statement about open shifts returned for the current branch and request time, not proof that no employee worked earlier.
• Investigate an unexpectedly long open shift before day close.
• Do not use another employee's login to repair attendance; preserve individual identity.
• Use the Labour / Payout report for closed-shift history and exports.

Correct a Timecard Without Hiding the Error

A manager correction can replace clock-in, clock-out, break minutes, tips or the note on an existing shift. Posnic recalculates worked minutes when both times exist and writes a shift-edit audit event.

1. Open the detailed timecard or shift record from the labour workflow.
2. Confirm the employee and date before editing anything.
3. Enter the approved clock-in and clock-out times, then the verified break minutes.
4. Correct declared tips only from supporting evidence.
5. Add a note that explains the reason and who approved the correction.
6. Save once, rerun the same date range and verify worked hours and payout.
7. Retain the audit event; do not create a replacement shift merely to conceal an auto-close or missed clock-out.

Troubleshooting