Reports
Review Cash Book and Expense Reports
Cash Book and Expense Reports explain non-sale money movement. They are essential when profit and loss includes Cash Book entries.
- Menu path
- Reports -> Money -> Cash Book
- Verified from
- Posnic demo and current POS source reviewed on 2026-09-08
Technical source evidence
frontend/modules/expensesReport.html, frontend/modules/expenses.html, frontend/static/script/js/modules/js/report_expenses.js, frontend/static/script/js/core/PosnicPro.js expense report export configuration, frontend/modules/settings_write.html Cash Book feature switch
What the Expense Report Shows
| Column | Meaning | Check |
|---|---|---|
| Amount | Money in or out value. | Compare with receipts or drawer notes. |
| Type | Cash movement type. | Confirm it is classified correctly. |
| Category | Expense or income grouping. | Use consistent category names. |
| Recipient Name | Who received or paid money. | Avoid blank names for cash handover. |
| Approvedby | Approving person. | Keep approval discipline for cash out. |
| Description | Reason or note. | Write enough to explain the entry later. |
Run Cash Book Reports
- Enable Cash Book in Manage -> Features.
- Create cash book entries from the Cash Book workflow.
- Open Reports -> Money -> Cash Book.
- Filter by date range and branch.
- Apply.
- Review amount, type, category, recipient, approved-by and description.
- Export CSV when the owner needs the list for accounting.
Use with Profit and Loss
Core Settings include an option for Profit and Loss includes Cash Book. When enabled, Cash Book entries affect owner profit review. That makes expense report discipline part of daily close.
- Record expenses on the day they happen.
- Use categories consistently.
- Attach or keep receipt evidence outside Posnic when the business requires it.
- Review Cash Book Reports before accepting net profit.
- Do not use Cash Book as a replacement for sale refunds or purchase returns.
Close Review
- Cash out entries reduce physical drawer cash.
- Cash in entries increase physical drawer cash.
- Register close should consider cash in/out when a drawer is counted.
- Day-End Summary explains sales; Cash Book Reports explain non-sale cash movement.
- Unexplained cash movement should be resolved before the next opening float.