Purchase

Receive an Entire Purchase Order Into Stock

Received all is an immediate stock action, not a preview. It posts every outstanding quantity on the purchase and changes the document to Received without a second confirmation dialog.

Menu path
Purchase -> Purchases -> open Ordered or Partial purchase -> Receive -> Received all
Verified from
Posnic demo and current POS source reviewed on 2026-09-08
Technical source evidence

live local Posnic 1.6.1 seeded shop exercised 2026-09-08, frontend/static/script/js/modules/js/receiving_add.js receiveAll, api/src/controllers/receivings.controller.js receive, api/src/models/receiving.model.js receivePartial stock and status updates, frontend/modules/purchaseOrders.html purchase document actions

Received all is an immediate actionChoose Received all only after every outstanding unit has been counted. The current interface does not show a second confirmation dialog.
Confirm the completed purchaseAfter the action, the same purchase changes to Received in both the list and document, and Receive is no longer available.
Prove the stock movementCheck controlled item quantities and Inventory Logs against the received purchase number rather than relying only on the status badge.

Use Received All Only for a Complete Delivery

Physical situationActionWhy
Every outstanding unit on every line arrived and is acceptedReceived allPosts the complete outstanding balance in one action.
One item or unit is missing, damaged or rejectedPartially ...Lets you enter only accepted quantities and leaves the rest open.
A previously partial balance will never arriveCancel remainingCloses the shortage without adding missing stock.
The whole purchase is an approved errorVoidUses the separate audited reversal and requires a reason.
Goods have not arrivedDo nothingAn Ordered purchase is planning evidence and does not move stock.

Complete the Pre-Click Check

  1. Place the delivery note beside the physical goods and count each accepted line.
  2. Open Purchase -> Purchases and select the original Ordered or Partially received document.
  3. Confirm the purchase number, supplier and branch match the delivery in front of you.
  4. Compare every item, unit and outstanding quantity; separate damaged or rejected goods.
  5. For a Partial purchase, subtract the received-to-date quantity before confirming the remaining delivery.
  6. Stop and choose Partially ... when even one outstanding unit is not accepted.
  7. Use an account with Purchase write access and keep the supplier evidence ready.

Receive the Full Outstanding Balance

  1. Open Receive on the verified purchase.
  2. Select Received all once. This is the commit action; the current interface does not ask for a second confirmation.
  3. Wait for the success message All goods received into stock and allow the document to refresh.
  4. Confirm the purchase list and document both show Received.
  5. Confirm the Receive button is gone; a completed purchase cannot accept another delivery.
  6. Do not repeat the click after a slow response. Refresh and inspect the same purchase number first.

Understand What Posnic Posts

AreaResultOperator check
Purchase statusBecomes Received when no ordered quantity remains outstanding.Read status in both the list and document.
Tracked itemsAvailable quantity increases by each line's remaining quantity.Compare before and after quantity for at least one controlled item.
Earlier partial receiptsOnly the unreceived balance is added now.Do not add the full original order twice during reconciliation.
Untracked itemsNo available-quantity movement is expected.Use the purchase record and physical count as evidence.
Inventory historyStock movement is recorded against the purchase/receiving reference.Match opening, movement and closing quantity in Inventory Logs.
Supplier and purchase reportsThe document is now a completed received purchase.Re-run the relevant supplier and purchase date range.
Payment labelExisting purchase payment details remain documentary classification.Reconcile external payment separately; receipt does not prove bank settlement.

Verify Before Filing the Delivery

  1. Reopen the same purchase number from the Received status filter.
  2. Check supplier, bill date, all lines, quantities, tax, charges and total against evidence.
  3. Open at least one tracked item and confirm available quantity increased by the outstanding amount.
  4. Open Inventory Logs and locate the matching purchase reference and movement.
  5. Check Purchase Reports and supplier history for the completed document.
  6. Attach or retain the delivery note and supplier invoice according to shop policy.
  7. Escalate any mismatch before the received stock is sold, transferred or counted again.

Recover From the Wrong Action

ProblemWhat probably happenedControlled response
Received all was clicked with missing goodsEvery outstanding quantity may have entered stock immediately.Freeze affected items, count them, retain evidence and use an approved return or void workflow with a manager.
No success message appearedThe request may have failed or completed while the page stayed stale.Refresh once and inspect status and stock before attempting another action.
Status is Received but stock seems unchangedThe item may be untracked or the wrong item/branch was checked.Verify item tracking, branch and Inventory Logs before adjustment.
Stock increased twiceA duplicate purchase or separate stock action may exist.Stop movement and reconcile purchase numbers and stock logs; do not hide it with an unexplained adjustment.
Receive is no longer visibleThe purchase completed or was cancelled.Read the retained status and history; do not create a duplicate merely to restore the button.
User cannot receivePurchase write access is missing.Assign the correct role through an authorized manager; never share an administrator login.

Full-Delivery Checklist

  • Correct purchase number, supplier and branch.
  • Every outstanding item and unit physically counted.
  • Damaged, rejected and missing units excluded.
  • Received all selected only once.
  • Received status visible in list and document.
  • Tracked stock and Inventory Logs reconciled.
  • Supplier invoice, delivery note and reports retained.

Related Manual Pages

Purchase Receive Purchase Order Open the original Ordered purchase and record only what physically arrived. Received all completes every outstanding line; Partially lets you enter this delivery per line and keeps the balance open for later. Purchase Cancel Remaining Cancel remaining, also called close short, ends the expectation for an undelivered balance. It preserves quantities already received, moves no stock during the close, and records who closed the purchase and when. Purchase Ordered vs Received Ordered records the supplier commitment without adding stock. Received counts each inventory-tracked line into available quantity. Editing between these statuses creates compensating stock movements, so operators must verify the physical delivery before saving. Purchase Purchase List The purchase list is the control desk for incoming stock. Status, expected date, supplier and row preview tell staff what still needs receiving or review. Purchase Void a Purchase Purchase void is a whole-document reversal. Posnic keeps the purchase, records who voided it and why, reverses received tracked stock, and removes the cancelled document from purchase input credit. Inventory Inventory Logs Inventory Logs are the branch stock ledger. Each row opens a movement detail beside the list, where operators can inspect the reference and follow controlled links to the item, sale or purchase. Settings Employees and Roles Staff access starts with named employees, branch assignment, a role or custom matrix, POS action authority, and a review habit.