Registers
Create a Cash Book Entry for Money In or Money Out
The Add Cash Book Entry panel is the daily form for non-sale cash movement. The required fields are date, amount, type and note; optional fields make the entry easier to audit later.
- Menu path
- Manage -> Cash Book -> New Entry or Add -> Expense
- Verified from
- Posnic demo and current POS source reviewed on 2026-09-08
Technical source evidence
frontend/modals/expense.html field ids expenses_date expenses_amount expenses_type expenses_category expenses_recipientname expenses_approvedby expenses_expensesnote, frontend/static/script/js/modules/js/expenses.js showAdd expenses validForm, frontend/layouts/header.html expenses_new_shortcut
Use the Right Type
The Type field is about cash direction, not emotion or accounting wording. Choose the direction of the money movement at the till.
| Type | Use it when | Example |
|---|---|---|
| Money In | Money is added to the drawer outside a normal sale. | Owner adds extra change, cash correction approved by manager. |
| Money Out | Money is removed from the drawer outside a normal sale. | Receipt rolls, petty expense, bank drop, supplier cash payment not entered as purchase. |
Create the Entry
- Open Manage -> Cash Book.
- Click New Entry, or use the top Add menu and choose Expense.
- Check the Date. The default is current date/time.
- Enter Amount after counting the money.
- Choose Type: Money In or Money Out.
- Enter a consistent Category.
- Enter Recipient Name when money was paid to or received from a person or business.
- Enter Approved-by when the shop requires manager approval.
- Write an Expense Note that explains the reason.
- Click Save.
- Use Open it, if shown, to review the saved record.
Validation Rules
| Field | Required | Source rule |
|---|---|---|
| Date | Yes | Must be a valid Posnic date/time. |
| Amount | Yes | Numeric amount, minimum one digit, maximum ten characters. |
| Type | Yes | Select Money In or Money Out. |
| Category | No | When used, 3 to 20 characters. |
| Recipient Name | No | When used, 3 to 20 characters. |
| Approved-by | No | When used, 3 to 20 characters. |
| Expense Note | Yes | 3 to 500 characters. |
Writing a Useful Note
- Include what happened, not just one word like cash.
- Mention the receipt or proof kept outside Posnic when applicable.
- For Money Out, say why the drawer cash left.
- For Money In, say where the extra cash came from.
- Do not put card settlement, UPI reference or sale correction work here unless the owner explicitly uses Cash Book for that policy.