Registers
Record Cash Book Money In and Money Out Entries
Cash Book records explain drawer movement that is not a normal sale payment, such as cash taken out or money added.
- Menu path
- Manage -> Core Settings -> Cash Book, Add -> Expense or Cash Book Entry
- Verified from
- Posnic demo and current POS source reviewed on 2026-09-08
Technical source evidence
frontend/modules/settings_write.html Cash Book pane and toolbar, frontend/modals/expense.html Add Cash Book Entry fields, frontend/static/script/js/modules/js/expenses.js, frontend/static/script/js/modules/js/settings.js module_cashbook_enable
What Cash Book Is For
Cash Book is for real money movement that is not created by an ordinary sale. It helps the owner explain why physical cash changed during the day.
- Use Money Out for cash removed from the drawer, such as paid petty expenses.
- Use Money In for cash added to the drawer outside a normal sale.
- Do not use Cash Book to fix a wrong sale. Correct the sale in Sales History when the sale is wrong.
- Do not use Cash Book as a private note area; every entry should be explainable during close.
- Enable the Cash Book feature only for roles that are allowed to record drawer movement.
Create a Cash Book Entry
- Open the Cash Book entry screen from Manage -> Core Settings -> Cash Book or the Add shortcut when available.
- Confirm the Date is correct for the shift.
- Enter the Amount.
- Choose Type: Money In or Money Out.
- Enter a Category that groups the reason, such as Petty cash, Supplies, Owner deposit or Drawer correction.
- Enter Recipient Name when money is paid to a person or business.
- Enter Approved-by when the shop requires authorization.
- Enter an Expense Note that explains the reason clearly.
- Save the entry.
- Review the entry during daily close with the physical cash count.
Required Fields and Meaning
| Field | Use | Operator rule |
|---|---|---|
| Date | Ties the entry to a shift or business day. | Do not backdate without owner approval. |
| Amount | The cash value added or removed. | Count the money before saving. |
| Type | Money In or Money Out. | Choose from cash direction, not from whether the reason feels positive or negative. |
| Category | Groups similar cash movement. | Use consistent category names. |
| Recipient Name | Records who received or supplied money. | Use a real name when known. |
| Approved-by | Stores authorization evidence. | Required for controlled drawers. |
| Expense Note | Explains the entry. | Write enough detail for the owner to understand later. |
Close-Time Review
Cash Book entries should be part of the close routine. They can explain differences only when the amount, type and note are accurate.
- Compare Money Out entries with cash removed from the drawer.
- Compare Money In entries with cash added outside sales.
- Investigate entries without a clear category or note.
- Review who approved each large or unusual entry.
- Do not use Cash Book to hide missing sale payments.