Registers

Enable Cash Book and Profit/Loss Expense Rules

Cash Book is controlled by a feature switch. When it is off, the Cash Book page and expense report stay hidden; when it is on, staff can record and review non-sale cash movement.

Menu path
Manage -> Features -> Cash Book, Manage -> Core Settings -> Profit & Loss includes Cash Book
Verified from
Posnic demo and current POS source reviewed on 2026-09-08
Technical source evidence

frontend/modules/settings_write.html module_cashbook_enable card, frontend/static/script/js/modules/js/settings.js applyModuleTabs applyModuleSidebar saveModulesTab, frontend/static/script/js/modules/js/settings.js pl_include_cashbook

Cash Book switchCash Book is a module switch. Off hides the Cash Book menu and its report.
Cash Book appearsAfter enabling, Cash Book appears under Manage with New Entry and import paths.
Core settings contextProfit review depends on core settings, including whether Cash Book is included in net profit.

What the Switch Controls

Cash Book is a feature module. The switch controls whether operators see the Cash Book entry page and the Cash Book report. Existing entries are not turned into sales or deleted just because the menu is hidden.

  • On shows Manage -> Cash Book and Reports -> Money -> Cash Book.
  • Off hides Cash Book from day-to-day navigation.
  • Recorded entries keep their history and can return when the module is enabled again.
  • Only managers who understand drawer movement should change the switch.
  • Train staff before enabling it on a live till.

Enable Cash Book

  1. Open Manage -> Features.
  2. Find the Cash Book card.
  3. Turn the Cash Book switch on.
  4. Click Save on the Features page.
  5. Confirm Cash Book appears in the Manage menu.
  6. Open Manage -> Cash Book and check that the page loads.
  7. Open Reports -> Money and confirm the Cash Book or Expense report is available.

Profit and Loss Rule

Core Settings include a Profit and Loss includes Cash Book switch. That setting decides whether Cash Book expense values are subtracted in net profit review.

SettingWhen onWhen off
Cash Book moduleCash Book page and report are visible.Cash Book entry/report navigation is hidden.
Profit & Loss includes Cash BookNet profit can subtract Cash Book expenses.Net profit uses sales and cost of goods without subtracting Cash Book.
Cash Book recordsOperators can create and review entries.Existing records are retained but hidden from normal workflow.

Before Enabling for Staff

  • Decide who may record money leaving or entering the drawer.
  • Prepare approved category names such as Utilities, Supplies, Owner deposit or Bank drop.
  • Decide when Approved-by is mandatory.
  • Decide whether a paper receipt or external proof must be kept.
  • Explain that Cash Book is not a place to repair incorrect sales or returns.

Related Manual Pages

Registers Cash Book Cash Book records explain drawer movement that is not a normal sale payment, such as cash taken out or money added. Registers Create Cash Book Entry The Add Cash Book Entry panel is the daily form for non-sale cash movement. The required fields are date, amount, type and note; optional fields make the entry easier to audit later. Registers Cash Book List The Cash Book list is the operator table for non-sale cash movement. It supports date filtering, field search, pagination, import, selected export, selected delete and refresh. Settings Feature Switches Feature switches hide or show modules without deleting existing data. They are the operator's control panel for workflows. Reports Cash Book Reports Cash Book and Expense Reports explain non-sale money movement. They are essential when profit and loss includes Cash Book entries.